Covid-19 Guidance for Clubs

Information last updated: Tuesday 30th March 2021, 8.50pm

Guidance

Guidance has been prepared by National Federation of Young Farmers Clubs taking advice from the NYA on how to run your club safely.

It is paramount that members follow guidelines put in place to keep them and others around them (including vulnerable relatives) safe. We don’t want members breaking the law.

Operating your YFC safely

Advice for YFCs in England 

5.7. Step 1b – Changes on 29 March


5.7.1. Social contact: From 29 March, when most schools start to break up for the Easter holidays, outdoor gatherings (including in private gardens) of either 6 people (the Rule of 6) or 2 households will also be allowed, making it easier for friends and families to meet outside. This is because the evidence shows that it is safer for people to meet outdoors rather than indoors.

5.7.2. Business and activities: Outdoor sports facilities such as tennis and basketball courts, and open-air swimming pools, will also be allowed to reopen.

5.7.3. Travel: The ‘stay at home’ rule will end on 29 March, but many restrictions will remain in place. People should continue to work from home where they can and minimise the number of journeys they make where possible, avoiding travel at the busiest times and routes. Travel abroad will continue to be prohibited, other than for a small number of permitted reasons. Holidays abroad will not be allowed, given it will remain important to manage the risk of imported variants and protect the vaccination programme.

5.7.4. YFC and youth organisations: From the 29 March 2021 the youth sector will move to AMBER on the Readiness Framework for all outdoor activities. Amber
• Online and digital youth services.
• Detached/outdoor local youth services (consistent with social distancing guidelines).
• 1-2-1 sessions with young people.
• Group sessions delivered inside. [From 29 March 2021, Amber will be limited to group sessions outside only – moving to Amber with groups sessions inside and outside on 12 April 2021].

5.7.5. From this date open access and drop-in services can resume for outdoor only activities for ALL young people.

5.7.6. Covid-secure plans to be in place and activities/venues should be carefully managed and risk assessed. (facemasks if a 2m social distance cannot be maintained).


5.7.7. YFC members need to be placed in groups (bubbles), plus staff/volunteers and may only enter premises for personal welfare reasons (use of lavatories for example). The NYA has confirmed that from the 29th March, youth groups that meet outdoors no longer have group size restrictions.

5.7.7.1. Groups can be of any size.

5.7.7.2. YFCs should be cautious to ensure the following are always in place for indoor or outdoor activities:

5.7.7.2.1. Safeguarding management

5.7.7.2.2. Supervision of under 18’s – ratios maintained

5.7.7.2.3. Covid-secure plans and maintaining social distancing
5.7.8. It is suggested that those planning activities consider groups of about 30 YFC members with up to 5 leaders/supervisors to plan and manage the activity.
5.7.8.1. Where it is possible to do so, YFCs should try to keep young YFC members in consistent groups. This will minimise the amount of mixing between different groups, and therefore the risk of infection. The goal is to minimise the amount of mixing between different groups of young people where at all possible – it may be helpful to speak with YFC members or their parents when planning this.

5.7.8.2. Where it is not possible or it is impractical for YFCs to group YFC members in the same groups as they are in during the day (for example, if there are only one or two YFC members attending the club activity from the same school), YFCs may need to group children with other YFC members – try to keep members in consistent groups week-to-week to avoid unnecessary mixing.
5.7.8.3. The NYA will confirm nearer the time of any further changes to group sizes and nature. At this stage we do not know when or if the group size will be increased again or not.


5.7.7.1. Should any member of a group become unwell, all members of the group should contact NHS Test and Trace. All members of the group (including leaders/visitors) should also be suspended from attendance and requested to self-isolate for 14 days or until NHS Test and Trace confirm it is safe to return to activities.


5.7.8. Safeguarding management plans, including a record of attendance.


5.7.9. Attendance list to be kept for NHS Track and Trace purposes (to be kept for 21 days).

5.7.10. Display a NHS Track & Trace QR code (for the venue – only one QR code is required and it remains in the venue)


5.7.11. All YFC participants, supervisors and leaders should be briefed to observe the following key social distancing and hygiene behaviours:
➢ HANDS – Wash your hands regularly and for 20 seconds.
➢ FACE – Wear a face covering in indoor settings and outside where social distancing (2m) may be difficult, and where you will come into contact with people you do not normally meet.
➢ SPACE – Stay 2 metres apart from people you do not live with where possible, or 1 metre with extra precautions in place (such as wearing face coverings outside or increasing ventilation indoors). 5.7.11.1. Government guidance on social distancing can be found here.


5.7.12. Indoor support groups (up to 15 young people, plus workers/ volunteers) may continue for vulnerable young people only (see previous page).


5.7.13. Online/digital, detached/outdoor youth activities and 1-2-1 support is permitted for all young people.

5.7.14. Trips and visits (outdoor) are permitted for all young people.


5.7.15. Residentials, camping and overnight stays are prohibited.

5.7.16. International travel will also remain prohibited


5.7.17. Travel should be kept to a minimum at all times.

Covid-19 Resources & Templates

Further guidance notes will be added as available. Please bear with us in updating this page as we have to wait for NFYFC to confirm any changes to how we can run meetings first which can take days from government announcements to filter down to us. If you want to keep abreast of the situation sooner then please keep an eye on https://nya.org.uk/ who work with the government on what youth organizations can do.

TUG OF WAR GUIDANCE

Tug of War Training

NFYFC has been advised by the TOW Association that training can resume as of 29th March 2021.

There are numerous rules in place that will need to be followed as detailed. 
Please be aware that these are likely to change in the next few months as we enter the different phases of the Government’s roadmap for easing out of lockdown. Any changes will be relayed to you if and when we hear of any. – The attached letters explain the rules in more detail, although a breakdown of the key points and exactly what it means for YFC is below, as given to us by NFYFC.

For YFCs, this means:

  1. YFC clubs directly affiliated to the ToWA and ToWA Registered Pullers should follow the ToWA “Guidance to Clubs to resume full team training” in full and should report to the ToWA as required – as the ToWA is the governing body for the activity, not the NFYFC. 

OR

  1. YFC clubs and pullers that are not directly affiliated to the ToWA – those that only pull in YFC competitions – must follow the Covid-secure YFC Guidance which means that the rule of 15 people plus supervisors/leaders must be applied – this is a wholly YFC activity and therefore Covid secure YFC guides (group sizes is the key difference) must be applied and managed. 
  1. These YFC club activities should follow the guidance set out in the “Guidance to Clubs to resume full team training” but do not need to send details to TWA Officials and Records Secretary – this is a YFC activity.
  2. Group sizes apply for YFC activities – not more than 15 plus supervisors/leaders. 
  3. The NFYFC recommends that a Tug of War COVID-Officer is appointed and that the procedures detailed in the ToWA “Guideline to Clubs to resume full team training” is applied – the sections on hygiene, training, other measures (spectators, facilities, toilets), travel are relevant.   

In both cases NHS Track and Trace information should be collected and kept for 21 days.

Frequently asked questions about TOW/this guidance are answered below: (Again these are from NFYFC and are correct for restarting training on 29th March, but may be altered in the coming months)

Q&A’s

  • Spectators – are spectators allowed at training? – no it should just be the team training only
  • Competitions – what will happen to YFC competitions in 2021? – guidance will be given as we go through 2021 – however, permits will only be given if it is safe to do so.
  • Training Sessions – how many people can attend a training session?
    • If at a ToWA registered YFC club and ToWA Registered Pullers – the ToWA guidance to be followed in full and contact made with the ToWA Officials and Record Secretary.
    • YFC clubs and pullers that are not directly affiliated to the ToWA – those that only pull in YFC competitions – must follow the Covid-secure YFC Guidance which means that the rule of 15 people plus supervisors/leaders must be applied – this is a wholly YFC activity and therefore Covid secure YFC guides (group sizes is the key difference) must be applied and managed. 
      • These YFC club activities should follow the guidance set out in the “Guidance to Clubs to resume full team training” but do not need to send details to TWA Officials and Records Secretary – this is a YFC activity.
      • Group sizes apply for YFC activities – not more than 15 plus supervisors/leaders. 
      • The NFYFC recommends that a Tug of War COVID-Officer is appointed and that the procedures detailed in the ToWA “Guideline to Clubs to resume full team training” is applied – the sections on hygiene, training, other measures (spectators, facilities, toilets), travel are relevant.   
  • Record Keeping
    • Affiliated to the ToWA – those clubs who are affiliated in their own right – must complete the forms and forward these to ToWA General Secretary. 
    • Non-affiliated YFC Clubs but members of County Federation must keep the usual YFC attendance record and NHS Track and Trace information for any visitors (trainers for example) for 21 days.
  • ToWA Affiliation Fees/Permit Fees – are these being transferred to 2021? – Any affiliation fees that have been paid to the ToWA will be kept (£100.00), any permits for finals which have been paid will automatically be transferred to 2021.