Club and District AGM Info
Clubs and Districts must hold their AGMs 3 months after their financial year end. They must inform presidents, deputy presidents, members, advisory and anyone else that normally attends your AGM 28 days before the date of the meeting.
The items you need to fill in after the AGM are: Officer Return Form, a signed constitution, a audited end of year balance sheet, charity commission information form. All these documents can be found below
Club Documents
Blank Charity Commission updated with legal requirements charities act
2021 *New* Constitution coming soon!
District Documents
Blank Charity Commission updated with legal requirements charities act
2021 *New* Constitution coming soon!
Due to COVID-19 restrictions meeting for an AGM in person is currently not allowed due to the number of people potentially attending. Below are guidance on how to run a virtual AGM
15 A Digital Annual General Meeting AGM – PR
15a Preparing for a virtual YFC AGM
15b Preparing for a virtual YFC AGM p2
Annual Report Forms
Money raised for Charity – 2022
Risk Assessment Form
- Identify the hazards and include covid secure guidelines.
- Decide who might be harmed and how.
- Evaluate the risks and decide on control measures.
- Record your findings and implement them.
- Review your assessment and update if necessary.
Club District Meeting covid secure risk assessment
Bowling risk assessment example
Car Treasure Hunt risk assessment EXAMPLE
Carol Singing risk assessment EXAMPLE
Christmas Trees collection risk assessment EXAMPLE
Dance GENERIC 2019 risk assessment example
Mini-bus GENERIC risk assessment 2019
Muck Chuck risk assessment EXAMPLE
Raft Building Generic Risk Assessment 2019
Sports Generic Risk Assessment 2019
Stock Judging Generic risk assessment 2019
Swimming Generic Risk Assessment 2019
Programme Ideas for Online Meetings
Due to Covid-19 restrictions clubs are limited to the number of members they can have at an indoor and outdoor meeting. In order to include every member and keep everyone safe we recommend that clubs should keep doing things online. You don’t have to do things on your club night live, you could set challenges for over a few days, or do a live meeting over zoom or teams. Either way we want you to try and meet with your YFC friends virtually one way or another. Here is a guide with some ideas for club meetings. If you have any more ideas to add please email the office, office@yfyfc.org.uk
