Club and District Documents

Club and District AGM Info

Clubs and Districts must hold their AGMs 3 months after their financial year end. They must inform presidents, deputy presidents, members, advisory and anyone else that normally attends your AGM 28 days before the date of the meeting.

The items you need to fill in after the AGM are: Officer Return Form, a signed constitution, a audited end of year balance sheet, charity commission information form. All these documents can be found below

Club Documents


Blank Charity Commission updated with legal requirements charities act


YFYFC Club Constitution

2021 *New* Constitution coming soon!

District Documents


Blank Charity Commission updated with legal requirements charities act


YFYFC District Constitution

2021 *New* Constitution coming soon!

Due to COVID-19 restrictions meeting for an AGM in person is currently not allowed due to the number of people potentially attending. Below are guidance on how to run a virtual AGM

15 A Digital Annual General Meeting AGM – PR

15a Preparing for a virtual YFC AGM

15b Preparing for a virtual YFC AGM p2

Annual Report Forms

Money raised for Charity – 2022

Risk Assessment Form

  1. Identify the hazards and include covid secure guidelines.
  2. Decide who might be harmed and how.
  3. Evaluate the risks and decide on control measures.
  4. Record your findings and implement them.
  5. Review your assessment and update if necessary.

Risk Assessment Form

Club District Meeting covid secure risk assessment

Bowling risk assessment example

Car Treasure Hunt risk assessment EXAMPLE

Carol Singing risk assessment EXAMPLE

Christmas Trees collection risk assessment EXAMPLE

Dance GENERIC 2019 risk assessment example

Mini-bus GENERIC risk assessment 2019

Muck Chuck risk assessment EXAMPLE

Raft Building Generic Risk Assessment 2019

Sports Generic Risk Assessment 2019

Stock Judging Generic risk assessment 2019

Swimming Generic Risk Assessment 2019

 Programme Ideas for Online Meetings

Due to Covid-19 restrictions clubs are limited to the number of members they can have at an indoor and outdoor meeting. In order to include every member and keep everyone safe we recommend that clubs should keep doing things online.  You don’t have to do things on your club night live, you could set challenges for over a few days, or do a live meeting over zoom or teams. Either way we want you to try and meet with your YFC friends virtually one way or another. Here is a guide with some ideas for club meetings. If you have any more ideas to add please email the office,

Poster for Online-social distancing Meeting Ideas